ReCAP Shipping

Intro to ReCAP Shipping, what and where it is.

Legacy Electronic Records Originals Boxes

ERO boxes 13-14 at LSC and in SPEC were created using the legacy system, CMS.
Carriers currently in those boxes are documented in the media log view of SPEC.
Document new carriers added to these boxes in SPEC.

Converting Boxes to Electronic Records Originals

When a box of digital carriers is full and exists in a collection you can
convert the box object record in SPEC to the Electronic Records Originals collection.

• Navigate to the box object record in SPEC.
• Select View All / Edit / Add to the right of References.
• Select Add Reference.
• Select Type CMS collection id from dropdown.
• Select search and enter 23281.
• Select Electronic Records Originals.
• Select Basic Fields tab to the left in the same window as the References tab.
• Keep useful information like carrier count in the title.
• Delete previous collection name if in the title.
• Enter ID or Sequence number, the next available box number for ERO.

Adding New Boxes to Electronic Records Originals

When a box of digital carriers is full and doesn’t have a barcode you can barcode it
and add an object record for the box in the Electronic Records Originals collection.

• Navigate to Electronic Records Originals collection in SPEC.
• Select New or Create New Object.
• Select Type Container.
• Input barcode.
• Enter ID or Sequence number, the next available box number for ERO.

Adding Carriers to Boxes

• Navigate to the carrier object record in SPEC.
• Select Title or View All / Edit / Add.
• In Basic Fields, Input box barcode.

Printing Box Labels

• Navigate to Electronic Records Originals collection in SPEC.
• Select the check box of the container you want to label.
• Select Action.
• Select Create container label pdf.

Cataloging

Before shipping, boxes must be added to the Electronic Records Originals collection
in Sierra.

• Add boxes to the ERO collection in Sierra.

Packing

Before shipping, fill the space between the carriers and the box lid with bubblewrap.

Shipping

When boxes are ready, contact Collection Management.

Checklist

• Box object record in Electronic Records Originals collection in SPEC.
• Box full.
• Box labeled.
• Box barcoded.
• Box packed with bubblewrap.
• Box object record in Sierra.