This page is under construction! Content is being updated …

Inventory / Related SPEC Objects

Each acquisition requires an inventory, composed of SPEC Object records of the individual items and/or containers that will be acquired. Inventories are used as the basis for legal agreements, to plan for packing, pickup and delivery, and for post-acquisition activities such as accessioning and tracking locations.

Click on the + NEW button or Go to inventory button in the Inventory section of the Edit Proposal / Acquisition Record form to navigate to the Object Search interface, where new object records can be created or duplicated from existing object records. If at least one object is already associated with the acquisition, the Go to inventory button also appears in the Extent Summary section of the Acquisition Summary.

When navigating to the Object Search from the Acquisition Summary, all active and inactive objects associated with the acquisition will be displayed and the green new object button will read +Create new object in [Acquisition title] and will auto-populate the new object’s division and associated references based on the acquisition. See Creating Object Records and Duplicating Object Records for more information on new object records and SPEC Objects / References for more information on SPEC acquisition, acquisition delivery and collection reference logic in relation to object records.

When acquisitions are received, all objects belonging to a received delivery must also be individually marked as received via the Object Search interface. See SPEC Objects / Received Date for more information.