Critical Information and other required fields

The following fields are required when submitting an acquisition proposal. They can be viewed in the header and main body of the Acquisition Summary interface and edited in the Edit Proposal / Acquisition Record form. See [Creating and Editing Acquisition Records] (https://nypl.github.io/pres-docs/spec/specAcquisitions.html#creating-and-editing-acquisition-records) for more information.

Acquisition Name

required, single free text value
Name or title of acquisition.

Description and Rationale

required, single free text value
Description or rationale providing collection development justification for the proposed acquisition.

Acquisition Means

required, single controlled value
Select one from list: Gift, Purchase, Bequest.

Agreement Type

required, single controlled value
Select one from a list of standard agreement types.

NYPL-Assisted Delivery?

required, single controlled value
Indicate whether NYPL will coordinate item delivery, select either Yes or No.

Delivery To

required, single controlled value
Select either Library Services Center or My curatorial division.

Price

required for Means = Purchase, single numeric value
Enter price of the acquisition.

Currency

required for Means = Purchase, single controlled value
Select currency from available choices, defaults to USD.

Fund Code

required if known for Means = Purchase, single free text value
If known, input NYPL fund code.

Seller

required for Means = Purchase, single free text value
Name of vendor or dealer.

Value Above $5000

required for Means = Gift or Bequest, single controlled value Select either Yes or No.

Processed By

required, single controlled value
Select either PCP or My curatorial divison.

Approach

required, single controlled value
Specify processing approach, select either Collection or Item.

Division

required, single controlled value
Specify the division of the acquisition, value defaults to the division assigned to the logged in user account.

Curator

required, single controlled value
Name of curator proposing the acquistion, value defaults to logged in user account.

 


Optional fields

The Curator Notes, input via the Edit Proposal / Acquisition Record form, can be used by curators to enter any information about the acquistion that is not accommodated by the other acquisiton fields. PCP Notes, input via the Acquisition Summary interface, can be used by Preservation and Collection Processing staff to enter processing specific information.