Acquisitions that are not archival collections do not need to be associated with a collection record. Multiple collections can be associated with a single acquisition record, such as in cases when archival material is separated by format, and multiple acquisitions can be associated with a single collection record, such as in cases of archival additions acquired at a later date.

An acquisition can be associated with a collection through the Acquisition Summary interface. Click the +Add button in the Associated Collection(s) section. Search for an existing SPEC collection record in the Acquisition Reference Collection Search pop-up window using one or more of the available search fields. Click the magnifying glass icon to execute the search. In the search result list use the checkmark icon to link the collection to the acquisition.

If a SPEC Collection record does not already exist, click the + button in the right corner of the Acquisition Reference Collection Search pop-up window to create a new collection record. Fill out the division/repository, classmark, creator, and title fields. Note that clicking the + button automatically creates a link between the acquisition and new collection record, even if all collection fields are left blank.

To remove an association between a collection and an acquisition, click the x button to the left of the collection in the Associated Collection(s) list. Note that unlinking the collection from the acquisition does not delete the collection record. The link between an acquisition and collection can only be established or removed from the Acquisition Summary interface.

Click on the collection name to navigate to the related SPEC Collection record.

See SPEC Collections for more information.

   

Click on the project name to navigate to the related SPEC Projects record.

See SPEC Projects [DOCUMENTATION FORTHCOMING] for more information.

   

See SPEC Acquisitions / Inventory for information about related SPEC Objects.