SPEC AMI Inventory

For newly accessioned collections, parts of the following process may be completed by staff from different units at different times.

Overview of AMI Inventory

Steps performed by CLMGT staff during accessioning of new archival collections and AMI description staff for backlog collections.

1. Create SPEC object record(s).

   • Within an accession or collection record.

   • In List edit - AMI view using Duplicate.

2. Affix barcode and SPEC AMI ID label to object.

   • See CLMGT SPEC Objects Visual Guide for proper barcode and label placement by format.

   • Printing SPEC AMI ID labels

3. If not already assigned, select AMI format in object record and scan barcode.

   • AMI Format identification guide
4. If necessary, associate with a SPEC container record: either a Media Originals divisional container or a collection accession container.
   • Creating Media Originals containers and printing labels.

     Steps performed by AMI Description staff or processing archivists.

5. Enter all descriptive metadata in the appropriate AMI specific fields.

   • AMI specific fields guide
6. Add any References as needed.
7. Add any Issues as needed.
8. Add location information for AMI item or container.
   • CLMGT Location Management

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Table of contents

• AMI Format Guide
• AMI SPEC Fields Guide
• Preservation Notes
• Printing SPEC AMI ID Labels