Dossiers and Acquisition Folders

Dossiers and Acquisition folders include all documentation compiled and created during the acquisition process. This may include such documents as inventories by the donor or seller, correspondence between sellers/donors and curators, purchase agreements, deed of gift, site visit reports, collection photographs, appraisal records, creator background information compiled by the curator, accessioning notes, and details on restricted or sensitive materials.

Collection dossiers are arranged into folders by curatorial division, and sorted by collection number. Acquisitions prior to July 2021 will have dossiers in Google Drive. Dossier folders typically use the following format: Unique Identifier_Collection Title. Some legacy collections may not have acquisition information or collection dossiers.

Acquisition information for collections received after July 2021 are located in the SPEC record, and additional documentation is located in the acquisition folder in Google Drive. Acquisition folders use the following format: Acquisition Number_Acquisition Name. You can navigate to a collection’s acquisition record directly from the SPEC acquisition record by selecting the folder icon in the top right. All completed processing proposals and closing memos should also be added to the acquisition folder.