For videographers and recordists
This section is primarily written for those recording audio or video for the NYPL projects named in the about page. It includes pages on file/folder specifications, how to create bags, and how to submit files to NYPL.
The specifications and processes have been written to accommodate a variety of scenarios. Once your project is running, you will likely use a subset of the information in this section that is relevant to your specific project. If you have any questions, please contact us and the curator you are working with.
Checklist for videographers and recordists
Once a videographer or recordist has completed their recordings they will do the following:
- package their files according to the NYPL file and packaging specifications,
- have their edits reviewed by a curator,
- bag their files,
- and transfer them to NYPL either by shipping a hard drive or through Google drive uploads.
Directory structure for files is created
######{Content Name}
├── ArchiveOriginals (required, the original, raw unedited footage recorded)
│ └── ...
├── EditMasters (required, completed masters)
│ └── ...
├── ServiceCopies (required, transcoded files for each of the archive originals and edit master files, used for viewing access)
│ └── ...
├── Images (optional, still images captured to accompany the audio or video documentation )
│ └── ...
└── ProjectFiles (optional, files produced by NLEs)
└── ...
Files are renamed Some examples of filenames using all elements of this file naming specification in order:
- myt_ncov421_wide_ao - folder containing the AVCHD files for the wide shot of acquisition ncov420 by the Dance division
- myt_ncov421_wide_pm.mov - video file created from the archive original of the wide shot of acquisition ncov420 by the Dance division
- myt_ncov421_em.mov - video edited together from all camera shots for acquisition ncov420 by the Dance division
- myt_ncov421_wide_sc.mp4 - video derived from the wide shot of acquisition ncov420 by the Dance division
- myt_ncov421_sc.mp4 - video derived from the the edit master for acquisition ncov420 by the Dance division
- myt_ncov421_sc.srt - a caption file for the audio of the service file
- myt_ncov421_interviewee.jpeg - image of the interview subject for acquisition ncov420 by the Dance division
- myt_ncov421.prproj - the Adobe Premiere project file for creating the edit from elements
Files are submitted for review
- Upload the file to the ‘_Files_for_Review’ folder within your program’s Google Drive folder
- Notify the curator that files are available for review
- After curator approves the edit, bag the project
- Files are packaged for transfer
- Network transfer (preferred) Google Drive
- Or shipping of hard drives if bandwidth is limited Shipping