Periodicals

Provides guidelines for metadata specific to periodicals such as magazines and newspapers described in the Metadata Management System (MMS)

Table of contents

  1. Guidelines
    1. Record Structure
    2. Title
    3. Origin Info
      1. Issuance
      2. Date
    4. Genre
    5. Physical Description
    6. Subject
    7. Note
    8. Location

Guidelines

Record Structure

View MSU Documentation for Record Types →

  • For partially-digitized periodicals, structure an issue of the periodical as a container with a child item for each page or consecutive page range, e.g.: 
    | -- Collection = periodical
   | -- Container = volume
      | -- Container = issue
         | -- Item = page(s)
  • For fully-digitized periodicals, structure an issue of the periodical as an item with multiple captures, e.g.: 
    | -- Collection = periodical
   | -- Container = volume
      | -- Item = issue
  • For periodical collections containing a mix of partially- and fully-digitized issues within the same volume, structure using a hybrid approach, e.g.: 
    | -- Collection = periodical
   | -- Container = volume
      | -- Item = issue
   | -- Container = volume
      | -- Container = issue
         | -- Item = page(s)
  • Reorder containers and items as needed to maintain sequential order

Title

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  • For a collection record representing the periodical, use the full periodical title
  • For a container record representing a volume:
    • Title: enter the periodical title (may be shortened for long titles)
      • E.g. Courrier cinematographique
    • Part Number: enter Volume followed by the volume number
      • E.g. Volume 20
  • For an container or item record representing an issue:
    • Title: enter the periodical title (may be shortened for long titles)
      • E.g. Courrier cinematographique
    • Part Number: enter the volume number, issue number, and/or date
      • To indicate the volume number, enter Volume followed by the volume number
        • E.g. Volume 20
      • To indicate the issue number, enter Number followed by the issue number
        • E.g. Number 26
      • To indicate the date, enter the month (and/or day) and year; month or season and year; or year alone
        • E.g. February 1973
      • Each of these part numbers components can be combined
        • If adding both a volume number and issue number, use a comma as a separator and do not capitalize number
          • E.g. Volume 20, number 26
        • If adding both volume/issue numbers and a date, enclose the date in parentheses
          • E.g. Volume 1, number 1 (January/March 1974)
        • See MARC 362 for additional examples
  • For an item record representing a portion of a partially-digitized issue:
    • Title: enter the periodical title (may be shortened for long titles)
    • Part Number: enter the volume, issue, and/or page numbers
      • To indicate the volume number, enter Volume followed by the volume number
        • E.g. Volume 20
      • To indicate the issue number, enter Number followed by the issue number
        • E.g. Number 26
      • To indicate the date, enter the month (and/or day) and year; month or season and year; or year alone
        • E.g. February 1973
      • To indicate an individual page number, enter page followed by the page number and enclose in brackets
        • E.g. [page 8]
      • To indicate a consecutive page range, enter pages followed by the page range separated by a hyphen and enclose in brackets
        • E.g. [pages 3-5]
      • Each of these part numbers components can be combined
        • If adding both a volume number and issue number, use a comma as a separator and do not capitalize number
          • E.g. Volume 20, number 26
        • If adding both volume/issue numbers and a date, enclose the date in parentheses
          • E.g. Volume 1, number 1 (January/March 1974)
        • If adding page numbers, append the page number or range to the rest of the part number components
          • E.g. Volume 20, number 26 [page 8] or Volume 1, number 1 (January/March 1974) [pages 3-5]
        • See MARC 362 for additional examples
    • Part Name: enter a descriptive part name if no page numbers are included in Part Number, e.g.:
      • For a cover, use [front cover] enclosed in brackets
      • For an article, transcribe the title from the headline without brackets
      • For an image, transcribe the image caption without brackets
      • In cases where there are multiple titles or captions, additional Title elements may be added with one title using the Primary attribute

Origin Info

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Issuance

View MSU Documentation for Subelement →

  • For a collection record representing the periodical, select serial

Date

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  • For Type, select Date issued
  • For a collection record representing the periodical, enter the Date range held by the Library based on the source catalog record
    • If the catalog record indigates an open-ended data range (e.g. 1971-), enter a date in the Start date without an End date
    • Do not set the Date range of a collection record to be Inheritable
  • For a container record representing a volume, enter the Date range that corresponds to that volume
  • For an container or item record representing an issue where a specific date is not provided, enter a year or date range with the appropriate Qualifier
    • E.g. inferred may be used when a possible date range for an issue is inferred from the volume

Genre

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Physical Description

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  • For a collection record representing the periodical, do not set the Physical description to be Inheritable
  • For periodicals digitized from a microform (including microfiche and microfilm), add a Form subelement with Microforms as the value to the appropriate collection- or container record and set to be Inheritable

Subject

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  • For a collection record representing the periodical, Subject values should represent either all or a signififcant portion of periodical as a whole
    • If appropriate to all child records, a subject can be set to Inheritable
  • Additional subjects can be added to item records as appropriate

Note

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  • For a collection record representing the periodical, a Note element should generally not be set to Inheritable unless it applies to all child records
  • For bound periodicals, add binding information as a Note element with the Type: content
  • For periodicals digitized from a microform (including microfiche and microfilm), add a microform details as a Note element with the Type: reproduction and set to be Inheritable
    • E.g. On Reel 46 B (Sept. 1-Dec. 31, 1886)

Location

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  • Set Location at the collection level and set to be Inheritable
  • MARC 852$z from the original bibliographic record can be omitted