Clippings

Provides guidelines for metadata specific to clippings described in the Metadata Management System (MMS)

Table of contents

1. Guidelines
   1. Record Structure
   2. Title
   3. Origin Info
      1. Date
      2. Place
      3. Publisher
      4. Date
   4. Name
   5. Genre
   6. Table of Contents
   7. Note

Guidelines

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Record Structure

View MSU Documentation for Record Types →

• Clippings may be structured as:
  • A standalone item with multiple captures:

    | -- Item = aggregation of clippings such as a clippings file, scrapbook, or archival collection
        | -- Capture = full sheet
        | -- Capture = full sheet
        | -- Capture = full sheet`
    

    • E.g., Fancy costumes: scrapbook, approximately 1920-1932
    • Item record should contain metadata for the item as a whole, not its individual components
  • A collection record with multiple item records:

    | -- Collection = aggregation of clippings such as a clippings file, scrapbook, or archival collection`
        | -- Item = full sheet
            | -- Capture = full sheet
        | -- Item = full sheet
            | -- Capture = full sheet
        | -- Item = full sheet
            | -- Capture = full sheet
    

  • E.g., George Brashear scrapbooks
• Item record(s) should contain metadata for the item as a whole, not its individual components
• A collection with multiple items, each having multiple captures

    | -- Collection = aggregation of clippings such as a clippings file, scrapbook, or archival collection`
        | -- Item = full sheet
            | -- Capture = full sheet
            | -- Capture = detail view
            | -- Capture = detail view
        | -- Item = full sheet
            | -- Capture = full sheet
            | -- Capture = detail view
        | -- Item = full sheet
            | -- Capture = full sheet
            | -- Capture = detail view
            | -- Capture = detail view
            | -- Capture = detail view
  

  • E.g., Alexander Anderson scrapbooks
• Item record(s) should contain metadata for the individual item, not its parent collection or container

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Title

View MSU Documentation for Element →

• For an item, container, or collection record representing an aggregation of clippings such as a clippings file, scrapbook, or archival collection:
  • Add a Title element for the aggregation as a whole
    • E.g., The Billy Rose Theatre Collection clipping file
• For an item record where only one clipping is visible:
  • Transcribe the Title from the clipping’s title, headline, byline, or image caption as appropriate to the clipping
• For an item record with multiple clippings, either:
  • Transcribe each title, headline, byline, or image caption into a single Title element separated by ;
  • Add a separate Title element for each clipping containing the respective title, headline, byline, or image caption and check Primary for one Title element
• See DCRM(G): Descriptive Cataloging of Rare Materials (Graphics) (“1. Title and Statement of Responsibility Area”) for additional guidelines and examples

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Origin Info

View MSU Documentation for Element →

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Date

View MSU Documentation for Subelement →

• For records that include multiple clippings spanning multiple dates, either:
  • Add a Date range to describe the range of dates
    • Optionally, in addition to adding a Date range, add a Note with the Type: date to provide the date of each clipping
  • Add a Single date for each clipping

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Place

View MSU Documentation for Subelement →

• For collection records, add a Place only when when it applies to the collection as a whole
  • E.g., a scrapbook compiled in New York could have a Place value that is set to be Inheritable

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Publisher

View MSU Documentation for Subelement →

• For collection records, add a Publisher only when when it applies to the collection as a whole
  • E.g., a collection of clippings from a single periodical could have a Publisher value that is set to be Inheritable

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Date

View MSU Documentation for Subelement →

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Name

View MSU Documentation for Element →

• For a single clipping or where multiple clippings are by the same author:
  • Add single name element
• For multiple clippings each with a different author:
  • Add name element for each author

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Genre

View MSU Documentation for Element →

• For an collection or container record representing an aggregation of clippings, add Clippings as a Genre and set to be Inheritable
• For an collection or container record representing a scrapbook, add Scrapbooks as a Genre and do not set to be Inheritable
• For an item record representing a single clipping, add Clippings as a Genre and add additional Genre terms as appropriate based on the Genre (non-AMI) 🔒 tab of the Genre + Form + Extent 🔒 spreadsheet, which includes:
  • articles
  • Caricatures
  • Illustrations
  • Magazine covers
  • Photographs
  • Portraits
  • Prints
  • Title pages

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Table of Contents

View MSU Documentation for Element →

• For multiple clippings each with a different author:
  • Use Table of Contents to specify author for each respective title, headline, byline, and image caption
    • E.g. Rev. Joseph Benson, Late Editor of the Methodist Magazine / Jackson Pinxt. ; Holl Sculpt. -- Rev. Joseph Benson / drawing by J. Jackson, R.A., ; engraving by E. Mackenzie

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Note

View MSU Documentation for Element →

• For item records, Note elements can be added with the appropriate Type to further describe the clipping
  • For the source of clipping, use Type: content
    • E.g., Published in: The daily graphic, September 23, 1886, page 73, as per Google books, viewed April 10, 2017.