Books

Provides guidelines for metadata specific to books described in the Metadata Management System (MMS)

Guidelines
1. Record Structure
2. Title
3. Genre
4. Note

Guidelines

Record Structure

View MSU Documentation for Record Types →

For partially-digitized books, structure the book as a collection with a child item for each page or consecutive page range:
```
  | -- Collection = book
      | -- Item = page(s)
```
For multi-volume works where a volume is fully-digitized, structure the multi-volume work as a collection with a child item for each volume:
```
  | -- Collection = multi-volume book
      | -- Item = individual volume
```

For multi-volume containing a mix of partially- and fully-digitized volumes, structure using a hybrid approach:

  | -- Collection = multi-volume book
      | -- Item = individual volume
      | -- Container = individual volume
          | -- Item = page(s)

Reorder containers and items as needed to maintain sequential order

Title

View MSU Documentation for Element →

For a collection, container, or item record representing a full book:
- Title: enter the book title
For a container or item record representing a volume in a multi-volume work:
- Title: enter the book title (may be shortened for long titles)
- Part Number: enter Volume followed by the volume number
  - E.g. Volume 3
For a container or item record representing a specific copy:
- Title: enter the book title (may be shortened for long titles)
- Part Number: enter copy followed by the copy number and enclose in brackets
  - E.g. [copy 1]
For an item record representing a portion of a partially-digitized book:
- Title: enter the book title (may be shortened for long titles)
- Part Number: enter the volume, issue, and/or page numbers
  - To indicate the volume number, enter Volume followed by the volume number
    - E.g. Volume 20
  - To indicate the copy number, enter copy followed by the issue number and enclose in brackets
    - E.g. [copy 2]
  - To indicate an individual page number, enter page followed by the page number and enclose in brackets
    - E.g. [page 8]
  - To indicate a consecutive page range, enter pages followed by the page range separated by a hyphen and enclose in brackets
    - E.g. [pages 3-5]
  - Each of these part numbers components can be combined
    - If adding both a volume number and copy number, use a comma as a separator and do not capitalize copy
      - E.g. Volume 20 [copy 1]
    - If adding page numbers, append the page number or range to the rest of the part number components
      - E.g. Volume 20 [copy 1, page 8]
- Part Name: enter a descriptive part name if no page numbers are included in Part Number, e.g.:
  - For a cover, use [front cover] enclosed in brackets
    - E.g. [front cover]
  - For an book section or chapter, transcribe the title from the section or title without brackets
  - For an image, transcribe the image caption without brackets
  - In cases where there are multiple titles or captions, additional Title elements may be added with one title using the Primary attribute

Genre

View MSU Documentation for Element →

Add Genre based on the Genre (non-AMI) 🔒 tab of the Genre + Form + Extent 🔒 spreadsheet, which includes Books and additional narrower terms
For an item record representing a portion of a partially-digitized book, add a Genre that describes the item, e.g.

Note

View MSU Documentation for Element →

If there is a Note element with the Type: statement of responsibility:
- Add a Name element to the record for any named entities
- If the Note element does not provide additional insight into the role or nature of the attribution besides a named entity represented in a Name element, the Note element may be removed at the metadata creator’s discretion

Books

Table of contents

Guidelines

Record Structure

Title

Genre

Note