Location

Required

View MODS Documentation →

The institution or repository holding the resource, the physical location of the resource, and/or the electronic location for a digital resource in the form of a URL

Table of Contents

  1. Purpose
  2. Guidelines
  3. Subelements
    1. Repository
    2. NYPL Division/Collection
    3. Call number / Shelf Locator
  4. See Also

Purpose

  • To help users and staff locate the original physical object
  • To help users and staff direct questions about the object to the appropriate division

Guidelines

Subelements

Repository

Required

View MODS Documentation →

The institution or repository that holds the resource or where it is available

Guidelines

  • Select New York Public Library
    • If the resource is not one held by the New York Public Library, discuss with the Manager, Metadata Services before proceeding further

NYPL Division/Collection

Required

View MODS Documentation →

The Library division or collection that holds the resource or where it is available

Guidelines

  • Select the Library division that owns the resource from the dropdown list
    • Provide the name of the owning division, rather than the exact physical location of the original materials, as physical location may change over time or may only be known by division staff
    • If consulting a MARC record to determine division:
      • Find the location code nested within <FIXFLD><FIXVALUE> in the MARC XML and look up the corresponding label in Sierra codes/locations 🔒
      • In cases where the MARC XML indicates multiple locations (<FIXVALUE>multi</FIXVALUE>), locate the record in Sierra and consult the Summary tab to determine which location corresponds to the relevant item’s Call number / Shelf Locator
  • Do not use the following values unless you have discussed doing so with the Manager, Metadata Services
    • Children’s Center at 42nd St
    • Comm, Marketing, and Business Dev
    • Dorothy and Lewis B. Cullman Center for Scholars and Writers
    • External, not NYPL
    • No Division
    • Reference and Research Services
    • Reserve Film and Video Collection
    • Unknown
  • Choose only one NYPL division
    • If a source catalog record for a resource describes materials owned by multiple divisions, this generally warrants separate records for each division
    • If you believe there to be a reason to create a record in MMS that corresponds to multiple NYPL divisions, discuss with the Manager, Metadata Services, before proceeding further

Call number / Shelf Locator

Required

View MODS Documentation →

Shelfmark or other shelving designation that indicates the location identifier for a copy

Guidelines

  • Add the call number or shelf locator into the free-text field if one is available
    • Each individual item might not have its own unique call number/shelf locator and these are often inherited
    • When importing descriptive information from a finding aid, box and folder information should be moved to an Note field with admin selected as the type

See Also