Photo Order

Required if Applicable

Repeatable

Identifier of the Photo Order (also known as a Public Order) used to track digitization requests submitted to the Library by the public

Table of Contents

1. Source
2. Guidelines
3. Format
4. Inheritance
5. See Also

Source

• Permissions and Reproduction Services (PRS) team

Guidelines

• Digitization requests submitted to the Library by the public are tracked internally using a sequential PO number recognizable as they begin with “PO,” e.g. “PO64824,” which can be found in the following places:
  • New Digitization › New Digitization Approvals 🔒 in ClickUp
  • New Digitization › New Digitization Tracking 🔒 in ClickUp
  • Work Orders 🔒 in the Metadata Management System (MMS)
• When adding a Photo Order value to a record in MMS, only include numeric characters as the identifier value, e.g., “64824” rather than “PO64824”
• Add Photo Order values at the item-level
  • A Photo Order value may be added to multiple items
  • If an item has more than one Photo Order value, add an admin note to indicate which captures are associated with which Photo Order
  • If a Photo Order value only applies to some of an item’s captures rather than all of the captures, add an admin note to indicate which captures are associated with the Photo Order

Format

Preferred structure

unique numeric identifier

Example

64824

Inheritance

• Not applicable as Photo Order should be assigned at the item level

See Also

• Public Orders (POs) for a step-by-step of workflow for digitizing materials for Public Orders
• Digitization Tracking 🔒 for ClickUp tasks that correlate to Public Orders