Archives Collections ID

Identifier that connects an archives collection from the Archives Portal and the Archives Portal Admin Interface to the MMS collection or standalone item record, present only for EAD-encoded finding aids

Table of Contents

1. Source
2. Guidelines
3. Format
4. Inheritance
5. Use With
6. See Also

Source

• Archives Portal

Guidelines

Known Issue

MSS Unit ID is currently being erroneously imported as the Archives Collections ID value when importing a finding aid.
Last checked February 2024

• The Archives Collections ID is automatically populated into records when importing finding aids
• If adding a Archives Collections ID manually for a collection or standalone item, it can be located in the Archives Portal Admin Interface
  • As the numeric slug of the URL in records with /collections/ in the URL, e.g., https://archives.nypl.org/admin/collections/582
  • As the value of the id field (see example)

Format

Identifier type

Archives Collections ID

Preferred structure

archives_collections_unique numeric identifier

Example

archives_collections_582

Inheritance

• Do not set the Archives Collections ID to be Inheritable

Use With

• NYPL catalog ID (B-number), which is automatically imported into the collection or standalone item record when importing either an EAD-encoded or PDF finding aid
• MSS Unit ID, which is automatically imported into the collection or standalone item record when importing either an EAD-encoded or PDF finding aid

See Also

• Linking Between Systems › Archives Portal for an overview of how archives-related identifiers create links between Digital Collections and the Archives Portal
• Importing Metadata › Importing Finding Aids for the workflow of importing a finding aid into MMS