By Element

These pages describe our local practices for each of the Metadata Object Description Schema (MODS) elements in the Metadata Management System (MMS)

In a typical workflow, metadata elements are populated automatically when importing metadata from other systems. These pages are intended as reference when reviewing the quality of imported metadata, creating new metadata from scratch, assessing whether minimum metadata requirements are met, and/or aligning legacy records with local guidelines as part of metadata remediation.

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Elements

• Title Required
• Identifier Required
• Type of Resource Required
• Origin Info
  • Date Required
• Name
• Genre Required
• Language Required if Applicable
• Physical Description
• Subject
• Abstract
• Table of Contents
• Note
• Classification
• Location Required

Guidelines

• Required fields must exist at the item level, see Minimum Metadata Requirements
• Required if Applicable fields are required if warranted by the specific resource being described
• Recommended fields are optional but strongly recommended to be included if the information is readily available and if time and resources allow
• Recommended if Applicable fields are recommended if certain constraints are met or if the information is available
• Fields marked as Do Not Use are not in use at the present time, but legacy data may exist in MMS

All other fields are optional and may be included at the metadata creator’s discretion based on time and resources available