Photography Collection

Provides guidelines for metadata describing material from the Photography Collection in the Metadata Management System (MMS)

Table of contents

  1. Guidelines
    1. Record Structure
    2. Title
    3. Name
    4. Note
    5. Location
      1. Call number / Shelf Locator
  2. See Also

Guidelines

Record Structure

View MSU Documentation for Record Types →

Collection or series titles are typically indicated by the presence of an Alternate Titles in the source record.

  • For individual photographs that are part of a larger collection (e.g., Photographs concerning labor, housing and social conditions in the United States), structure the larger collection as a collection record with a child item for each photograph: 
      | -- Collection = larger collection
      | -- Item = photograph
  • For photographs from a series that are part of a larger collection (e.g. United States), structure the larger collection as a collection record, a container record for the series, and a child item within the container for each photograph: 
      | -- Collection = larger collection
      | -- Container = series
          | -- Item = photograph
  • For photographs from a series that are not part of a larger collection, either:
    • Structure a collection record for the series and a child item within the collection for each photograph (e.g. Particular Voices: Portraits of Gay and Lesbian Writers by Robert Giard): 
      | -- Collection = primary creator
    | -- Item = photograph
    • Structure a collection record for the primary creator, a container record for the series, and a child item within the container for each photograph (e.g. Bus Trips to Boston): 
      | -- Collection = primary creator
    | -- Container = series
        | -- Item = photograph
  • For individual photographs that are not part of a larger collection or series (e.g. Woman on the boardwalk, Coney Island, N.Y.), structure a collection record for the primary creator with a child item for each photograph: 
      | -- Collection = primary creator
      | -- Item = photograph

Title

View MSU Documentation for Element →

  • For a collection- or container record representing a series, use the title of the series as the Title
  • For a collection record containing works by a single creator, use one of the following formats for the Title, replacing [creator] with the name of creator:
    • Photographs by [creator]
    • [Creator]: photographs
    • [Creator] photographs
  • For a item record representing a photograph:
    • Use the title of the photograph as the Title
    • Delete any Title elements that correspond to the series after ensuring the item record is located within a collection or container for the series

Name

View MSU Documentation for Element →

  • Adjust Name elements to conform to Name Part guidelines
  • Where a collection or container record containing works by a single creator:
    • Add the Name at the highest level appropriate and set it to inherit
    • Remove duplicate Name elements from child records
  • Delete Name elements for anonymous creators (Anonymous) unless requested by the division
    • Ensure Anonymous are instead included in a Note element with the Type: statement of responsibility

Note

View MSU Documentation for Element →

  • If the creator is anonymous, add a Note element containing Anonymous with the Type: statement of responsibility

Location

View MSU Documentation for Element →

Call number / Shelf Locator

View MSU Documentation for Subelement →

  • The Call number / Shelf Locator should contain the TMS Object Number
    • This subelement is populated automatically when importing TMS records
    • It is used by the Photography Collection to locate items

See Also