Criteria for Appearance

In order for a collection, container, or item to appear on Digital Collections (DC), the corresponding record in the Metadata Management System (MMS) must meet the criteria outlined below

If a collection, container, or item that does not meet the below criteria is appearing on DC, it is likely due to an indexing error. Please contact us so we can investigate.

Table of contents

  1. Collections
  2. Containers
  3. Items
  4. See Also

Collections

  • On the collection’s Overview tab, collection has the Status: Approved
  • On the collection’s Rights and use tab, the Suppress from website option is unchecked
  • At least one item in the collection has met all the criteria outlined in the Items criteria
  • A few days have passed since the above criteria have been met to allow for indexing

Containers

  • On the container’s Overview tab, container has the Status: Approved
    • All higher-level collections and containers also have Status: Approved on the Overview tab
  • On the container’s Rights and use tab, the Suppress from website option is unchecked
    • All higher-level collections and containers also have the Suppress from website option unchecked on the Rights and use tab
  • At least one item in the container has met all the criteria outlined in the Items criteria
  • A few days have passed since the above criteria have been met to allow for indexing

Items

  • On the item’s Overview tab, item has the Status: Approved
    • All higher-level collections and containers also have Status: Approved on the Overview tab
  • On the item’s Rights and use tab, the Suppress from website option is unchecked
    • All higher-level collections and containers also have the Suppress from website option unchecked on the Rights and use tab
  • On the item’s Overview tab, item has Rights assigned, either at the item level or inherited from a higher-level
  • On the item’s Capture inventory tab, at least one capture with the status Captured is present
  • On the item’s Rights and use tab, item includes one of the following under Approved uses:
    • Can be used on NYPL website: available globally
    • Can be displayed on NYPL premises: available from any computer connected to the internet at any Research or Branch location of the New York Public Library
    • Can be displayed on NYPL premises :: location, LPA-wide: available from any computer connected to the internet at the Library for the Performing Arts

    (Items can have Copyright Issues Present on their Rights and use tab and still appear in DC as long as one of the above Approved uses are also included)

  • A few days have passed since the above criteria have been met to allow for indexing

See Also

  • Approvals for further details on the steps involved for the Metadata Services Unit (MSU) to set a collection, container, or item to Status: Approved
  • Minimum Metadata Requirements for an outline of which fields on the Descriptive metadata tab in MMS are required
  • Rights for additional context on the Rights and use tab in MMS, including rights codes